We seek an individual to fill the following job vacancy funded via the National Lottery Community Fund :
Administrative Officer 21 hours per week £12,046 per annum Fixed Term Contract
until August 2023
maintain an efficient, well run office and provide administrative and financial
support to the general manager and the Board of Trustees. The Finance Officer contributes to the sound
management of the youth centre in accounts, administration and financial
Applicants must apply with a CV and a covering
letter that addresses the person specification by Monday 20th July 2020 at 12pm. Interviews will take place on Wednesday 29th July 2020
SALARY: £21,224.16 per annum
HOURS: 21 hours per week
TO: General manager
To maintain an efficient, well run office and
provide administrative and financial support to the general manager and the Board
of Trustees. The Finance Officer
contributes to the sound management of the youth centre in accounts,
administration and financial reporting
and administer the day-to-day finances of the office, ensuring policies, procedures,
and systems are complied with and updated as required.
all transactions on our accounting software, Quickbooks 2015. Maintaining all financial records and data accurately
and within the financial control procedures in preparation for the accountants
end of year reporting.
Processing all invoices, payments and
receipts, including cheques, BACS and credit card transactions
of all cheques and cash
debtors, including chasing bad debts
expenses claim forms for staff and volunteers
manage and monitor the organisation budget including restricted and
unrestricted funding pots, producing cashflow projections as required.
general manager with preparation of monthly/ quarterly reports, including cash
flow, debtors and budget monitoring
grant claims and receipts
with any financial queries
and Monitoring all tuck, petty cash and project cash transactions
processing of payroll system for employees in partnership with the
with management in respect of all administrative issues
and manage office equipment and research suppliers
that telephone and face to face enquiries are dealt with and the appropriate
information is relayed to staff members.
files are updated on a regular basis i.e daily form replenishment, contact
forms, reports folders.
research and source relevant management information systems that record project
outcomes and statistics and assist project staff with setting up the systems.
cheque, cash and CAF cheque payments and acknowledge in writing all donations
accurate records of donation box sites, collecting and recording the donations
and send donation thank you letters to site owners and oversee collection and
attend and take minutes at monthly team meetings
the general manager in the processing of annual leave requests
fire alarm and emergency lighting is checked and recorded in line with the fire
risk assessments and arrange regular fire drill on both sites.
Finance Officer /Administrator shall work as a effective member of a team and will be expected to
communicate with a wide variety of organisations, members of the public and
attend appropriate committee meetings and to participate in training and workshops
which are relevant to their work within the project.
in regular line management/supervision sessions with the General Manager
It should be noted that this document is not exhaustive,
additional responsibilities and duties may be required.
Qualifications -A reasonable standard of Maths and English
-Qualification in Accountancy AAT2 or equivalent
Skills –At least 2 years’ experience of working in finance environmen
-Experience in a charity finance management environment
-Good communication skills verbal and written
Ability to speak We;sh
-Numeracy, accuracy and a methodical approach towards work
-Keyboard skills and a working knowledge of spreadsheets and other tools used for analysis of financial data
-Ability to optimise new technologies effectively e.g digital storage, project management information systems
Ability to work on own initiative to tight deadlines
Knowledge -Budgeting principles
-Knowledge of accountancy systems e.g Quickbooks, Sage, Xero